Operations & Compliance / Tender Intelligence
Know If You Qualify Before You Spend a Night on It.
Tenders matched to your categories and prequalification level, then broken down into a compliance matrix before you commit a bid team.
The problem
You're Bidding on Whatever Lands in the Inbox.
Tenders are spread across AusTender, every state portal, dozens of council systems and private invitations. Nobody at your size has the hours to watch them all, let alone read 200 pages to find out you don’t qualify.
If two or more of these sound familiar, it’s costing you work.
- You hear about tenders from subbies or competitors after they've closed.
- Whoever handles bids spends the first two days just working out what the pack asks for.
- You've been knocked out on a mandatory requirement you could have fixed.
- You bid on almost everything because nobody has time to decide what not to bid on.
- Your capability statement, insurances and CVs live in five different folders.
- You can't say what your win rate is, or why you lost the last three.
How it works
Profile Once. Matches Daily. Breakdowns on Demand.
Week 1
Set Your Profile
Trade categories, regions, contract sizes, prequalifications, insurances and the work you want more of. Every match runs off this.
Every day
Get Matched Daily
The system watches AusTender, every state portal, council systems and your private invitations, and scores each tender for fit. You only see the ones worth a look.
On every bid
Break It Down
Flag a tender and within two business days you get the compliance matrix, the gap list and a one-page bid / no-bid call. A person checks every one.
Every month
Sharpen the Aim
What you bid, won and lost, and why. The profile gets tuned so the matches get sharper and the no-bids come faster.
What you'll see
Redacted Compliance Matrix from a Real Tender Pack.
Every requirement in the pack, whether you meet it, where the proof lives, and what’s missing. Before you commit a bid team.
Illustrative example, not a client result. A $12M civil contractor’s first month: 64 tenders surfaced, 11 strong fits, 4 broken down, and 2 cut as no-bids over a missing prequalification level and an ISO 45001 requirement. That’s two bid teams not burned on work they couldn’t win.
We track and organise compliance. We don’t provide legal advice.
Your data stays yours
Your Bids Never Help a Competitor.
This is the question we get asked most, and it’s the right one. Your pricing, methodology and past responses are your competitive edge. Here’s how we protect them.
- A separate, private workspace for every client. Your documents are never stored alongside anyone else's.
- Business-grade AI, not a free chatbot. We run on Claude, from Anthropic, under business terms that don't use your data to train its models. Need everything kept inside your own environment? We can build you a private setup.
- No shared intelligence between clients. What we learn from your bids is never used in another client's work.
- Competitor conflict check. We won't run tender intelligence for two businesses chasing the same work in the same region.
- NDA before you send anything, if you want one. Tender packs are deleted within 30 days unless you ask us to keep them.
Questions
What Bid Teams Ask Us First.
The system does the heavy lifting before the writing starts: matching, the breakdown, the compliance matrix and a first draft of standard answers from your evidence library. Your team, or a bid writer you already use, owns the final response. We can recommend writers if you need one.
Usually within two business days of you flagging it. If the tender closes sooner, tell us and we’ll prioritise it.
No. If you are, matches are filtered to your categories and financial level. If you aren’t, the gap list shows which prequalifications would open up the most work, which is often the most useful thing on it.
Tender Intelligence is part of the Operations & Compliance offer on a fixed monthly fee. The first tender pack is free: send it in and we’ll return the compliance matrix so you can judge the output before you spend anything.
Part of Operations & Compliance
Compliance Tracking
Every licence, ticket, certification and insurance in one register, with alerts that reach a person before the date, not after.
Operations & Documentation
The repeatable work in your business turned into systems, and what’s in your team’s heads captured before it walks out the door.
Send Us a Tender Pack.
We’ll break it down and send back the compliance matrix, free, within two business days. The cheapest tender is the one you don’t bid on. Judge the output before you spend a cent.