Operations & Compliance / Compliance Tracking
The Ticket Expired Three Weeks Ago. Nobody Knew Until Site.
Every licence, ticket, certification and insurance in one register, with alerts that reach a person before the date, not after.
The problem
Compliance Fails on the Date Nobody Was Watching.
Every worker carries tickets with different expiry dates, tracked in a spreadsheet one person owns. It works until they go on leave, or a head contractor wants proof on a Friday afternoon.
If two or more of these sound familiar, it’s costing you.
- Your expiry dates live in one person's spreadsheet.
- You've had a worker turned away from site for an expired ticket.
- Head contractors ask for proof and it takes days to pull together.
- New starters' tickets don't get recorded until something goes wrong.
- Insurance renewals come as a surprise.
- A prequalification lapsed because nobody saw the date coming.
How it works
Load It Once. Stop Chasing Dates.
Week 1
Build the Register
We gather your existing spreadsheets, certificates and insurance schedules, and the system builds the register from them.
Every day
Watch the Dates
The system checks every expiry and sends reminders to the right person at the right time.
When asked
Pull the Pack
When a client or head contractor asks for proof, the evidence pack is ready the same day.
Every month
Report the Status
A one-page report of what’s current, due and overdue, with anything at risk called out.
What you'll see
Expiry Register View.
This is the actual output you get. Not a description of it.
Illustrative example, not a client result. A $15M civil contractor’s first week turns a spreadsheet of 400 tickets into one register, and finds 11 already expired and 23 due in the next 60 days. The next evidence pack a head contractor asks for goes back the same afternoon.
We track and organise compliance. We don’t provide legal advice.
Your data stays yours
Your Records Stay Private.
Tickets, licences and insurances include personal details about your people. Here’s how we protect them.
- A separate, private workspace for every client. Your documents and data are never stored alongside anyone else's.
- Business-grade AI, not a free chatbot. We run on Claude, from Anthropic, under business terms that don't use your data to train its models. Need everything kept inside your own environment? We can build you a private setup.
- Only what's needed. We store only the details required to track compliance, and access is limited to the people you choose.
- No shared intelligence between clients. Your records are never used in another client's work.
- You own the register. Export it any time. It's yours to keep if we part ways.
Questions
What Operators Ask Us About Compliance.
Licences, tickets, high-risk work licences, white cards, first aid, insurances, prequalifications, ISO certifications, vehicle registrations and anything else with an expiry date.
Whoever needs to act, plus someone who checks it happened. You choose, and it can be different for each type of record.
No. They can send a photo of a new ticket by email or through a simple link on their phone.
Yes. Subcontractor insurances and licences can be tracked the same way, with reminders sent to them directly.
Part of Operations & Compliance
Tender Intelligence
Tenders matched to your categories and prequalification level, then broken down into a compliance matrix before you commit a bid team.
Operations & Documentation
The repeatable work in your business turned into systems, and what’s in your team’s heads captured before it walks out the door.
How Many Expiries Aren't You Watching?
Thirty minutes, no cost. We’ll look at how you track licences, tickets and insurances today and show you where the gaps are.